How to Comply with Benchmarking in San Francisco

ENERGY STAR Portfolio Manager underwent a major upgrade in July 2013. Please see the the Portfolio Manager help page for detailed information to familiarize yourself with its' new look and feel. 


Benchmarking is the process of tracking a building’s energy use, so you know how its performance compares to similar properties, and understand how it’s performing over time. By April 1 each year, you must sent to SF Environment an “Annual Energy Benchmark Summary” to prove you’ve benchmarked your building.

How to complete an Annual Energy Benchmark Summary

Step 1: Create a building profile in Portfolio Manager

Step 2: Get energy data automatically (Recommended)

Step 3: Identify your parcel(s)

Step 4: Open the Energy Benchmark Summary template

Step 5: Confirm your data is complete and accurate

Step 6: Send data to SF Environment


Step 1: Create a building profile in Portfolio Manager

Register an account in ENERGY STAR Portfolio Manager, then log in and create a profile for your building. You must describe the entire building – all spaces and all energy meters. To comply, you must include all energy meters (common and tenant) and any energy generated on-site.

A great resource for completing Steps 1 & 2 is PG&E's How to Benchmark Your Building.

Resources from PG&E: 


Step 2: Get energy data automatically (Recommended)

With your permission, PG&E will electronically sync energy data with your Portfolio Manager account for free. This free data exchange service saves the trouble of entering your data by hand, and it is the most convenient way for a tenant to share energy use data. To set up PG&E Porfolio Manager Web Services for any electricity or gas meter served by PG&E:


Step 3: Identify your parcel(s)

Add the Assessor Parcel Number (APN – also known as the block/lot number) to Portfolio Manager’s "San Francisco Building ID"  field for each of your buildings:

  • To look up Assessor Parcel Number(s), use the City’s Property Information Map
  • To add APN(s) to the San Francisco Building ID field in Portfolio Manager:
    • Go to the My Portfolio tab and click on the property name.
    • In the secondary gray set of tabs, select Details.
    • In the second box on the left, Unique Identifiers (IDs), click Edit.
    • In the Standard IDs dropdown, select San Francisco Building ID.
    • Enter the Assessor Parcel Number(s) in the ID field. For example, the San Francisco Building ID for 1 South Van Ness Ave is: 3506/001.
    • If your building has multiple APNs, please enter all of them, separated with a space.
    • Click Save.

Step 4: Open the Energy Benchmark Summary template

An Annual Energy Benchmark Summary is required every year.

Option 1: Load a report template for the first time:

  • Login to Portfolio Manager.

Option 2: Return to a template you've previously loaded:

  • Login to Portfolio Manager.
  • From “My Portfolio” click on the "Reporting" tab at the top.
  • Find the report that you want to generate, and in the "Action" dropdown, select "Respond to Data Request."

Step 5: Confirm your data is complete and accurate

  • Generate your report:
    • When you complete Step 4, you will land on the "Respond to Data Request" page.
    • In the "About Your Response" box, choose whose contact info you want to attach to your submittal for follow-up.
    • In the "Your Response" box, you will NOT be able to select the timeframe, as that is fixed for each year's Benchmark report.
    • Below the timeframe, choose which properties you wish to release data for.
    • Click the "Generate Response Preview" button.
  • Check your data:
    • Once the Response has been generated, on the "Reporting" page the report should be highlighted in green. In the dropdown on the right, select "Download Preview in Excel" so you can check your data.
    • Open the downloaded file, and check to make sure there are no issues in the Energy Alerts or Space Alerts fields. Submittals with these alerts will trigger follow-up from SF Environment, and delay approval.
    • Check other fields, like square footage and energy use information, to make sure they are consistent with your records.

Step 6: Send data to SF Environment

  • From the "Reporting" tab in Portfolio Manager, click the dropdown menu for the report whose data you have just verified, and select "Send Response."
  • Enter the necessary information on the following page, and click "E-Sign Response."
  • Once you see the green check mark, click "Send Data," then "Continue" in the pop-up.
  • You will receive follow-up from SF Environment once we have reviewed your submittal. SF Environment will either indicate your report is complete, or identify what is needed.

Links

San Francisco

EPA ENERGY STAR Portfolio Manager

PG&E 

Top of Page